Vendor Info & Registration

Vendor Information

St. PATRICK’S DAY FAIRE 2020

VENDOR INFORMATION

 

REQUIRED DOCUMENTS

The Faire takes place from 10 am to 5 pm

at Margaret Hance Park,

64 W. Culver Street, Phoenix, AZ 85004.  

The park is adjacent to the Irish Cultural Center,

1106 N. Central, Phoenix, AZ 85004.

Anyone who sells a product in the state of Arizona is required to have a business/tax license. The Arizona license now includes the city of Phoenix.  THIS APPLIES TO ALL VENDORS unless you are distributing information only, and NO GOODS are exchanged.

Arizona Transaction Privilege Tax License information:   Arizona Department of Revenue, License and Registration section.

 

Please write your tax license number in the space provided on the first page.  Numbers will be verified with the State of Arizona.

 

General Liability Insurance

Vendors are required to have general liability insurance. This includes vendors distributing information only.  Please communicate these instructions to the insurance company: list the St. Patrick’s Day Parade Committee, Inc. and the City of Phoenix as additional insured.

The Certificate Holder is:

St. Patrick’s Day Parade Committee

1106 N. Central Ave

Phoenix, AZ 85004

 

We require a paper copy or email a copy of the insurance document to be sent as part of your application package.  We will not consider your application until it is complete. Space is reserved on a first-come, first-served basis as determined by submission of all paperwork and fees. The process for each event at the Irish Cultural Center is unique.  We do not keep paperwork on file, and will not be able to look up previous information. All vendors contract directly with the Parade and Faire Committee. No subcontracting of space is allowed. There is a $25.00 NSF fee for returned checks.  The St. Patrick’s Day Faire is a rain or shine event.  Vendor deposits will not be returned. DEADLINE FOR APPLICATION PACKAGE SUBMISSION IS MARCH 1, 2020.

 

FOOD VENDORS

A Maricopa County Temporary Food Service Permit is required.  All workers need to have a Food Handler’s Permit in their possession.  Please submit a menu with item prices for our approval. To ensure a diverse selection of food and beverages, we will inform you of the accepted items from your menu. Please be advised that you will only be able to sell these accepted items.

 

EQUIPMENT

The fee is for space only.  The Faire does not provide tables, chairs or canopies.  

There is a $50.00 charge for each electrical connection.

All pertinent fire codes, laws, ordinances, and regulations pertaining to health, fire prevention, and public safety shall be strictly observed.  The St. Patrick’s Day Parade Committee and the City of Phoenix will not be liable if any government representative closes a booth that does not comply with regulations. Vendors closed by an inspector will not receive a refund.

 

NO STAKING will be allowed in the park unless express, written permission has been granted in advance by the City of Phoenix Department of Parks and Recreation.

 

SET UP/TEAR DOWN

Set up:  1 pm-5 pm Friday, March 13th and

6 am - 9 am Saturday, March 14th.  

Tear down no earlier than 6 pm, or when park staff gives permission.

Vendors arriving late and unprepared to open on time will not be permitted to sell and will receive no refund.

 

There will be security Friday night.  You may leave your booth, but please remove all items of value.  The St. Patrick’s Day Parade Committee, agents, employees, volunteers, and the City of Phoenix are not responsible for any loss or theft during the run of the Faire or set up and tear down.

 

We do the best we can to accommodate special requests.  However, as we seek to improve the event, there may be changes in the layout and procedures. Vendors are expected to stay in their booth area during the event-NO roaming the grounds to approach attendees with information or attempted sales.

 

PARKING

Each vendor will receive one parking pass for a designated vendor parking area.  Any additional vehicles must park in general public parking areas. There will be shuttle service from the parking garage that is advertised in Faire promotions.

 

WRISTBANDS

All workers must have a wristband on the day of the event.  Wristbands are not necessary if you are setting up the day before the event.  Up to 4 complimentary wristbands are available. Additional wristbands are available to order on the application.  If workers arrive without a wristband they will have to pay the entrance fee. You are responsible for disbursing your wristbands before the event.  

 

PHOTO RELEASE

The undersigned does hereby give consent to the St. Patrick’s Day Parade Committee and assignees to take photographs, make audio recordings and/or video graphs of myself and/or my organization at the St. Patrick’s Day Parade and Faire, and to use such photographs, audio recordings and/or video graphs for such promotion, publicity or other lawful purpose as the St. Patrick’s Day Parade Committee deems appropriate.   I/we further waive any rights of claims as to content approval or damages that I/we may have for use of these reproductions.

 

I have read and agree to abide by the rules and regulations of the 2020 St. Patrick’s Day Parade Committee, the City of Phoenix, and other government entities as may have jurisdiction. I hereby release and hold harmless the 2020 St. Patrick’s Day Parade committee, the City of Phoenix, and their officers, employees, and agents from all liability, including, but not limited to, statutes, ordinances, and any legal authority or cause, theft, personal injury, strike, public enemy, or act of God, and do indemnify these named organizations from any damages that may arise from doing business at the 2020 St. Patrick’s Day Parade and Irish Faire. Vendor fees are non-refundable. I understand that all vendors are subject to approval by the St. Patrick’s Day Parade Committee.